The Chapter of Birmingham Cathedral
- Your personal data – what is it?
Personal data relates to a living individual who can be identified from that data. Identification
can be by the information alone or in conjunction with any other information in the data
controller’s possession or likely to come into such possession. The processing of personal data
is governed by the General Data Protection Regulation (the “GDPR”).
- Who are we?
The Chapter of Birmingham Cathedral is the data controller (contact details below). This
means it decides how your personal data is processed and for what purposes.
- How do we process your personal data?
The Chapter of Birmingham Cathedral complies with its obligations under the “GDPR” by
keeping personal data up to date; by storing and destroying it securely; by not collecting or
retaining excessive amounts of data; by protecting personal data from loss, misuse,
unauthorised access and disclosure and by ensuring that appropriate technical measures are in
place to protect personal data.
We use your personal data for the following purposes: –
To enable us to provide a voluntary service for the benefit of the public in a particular
geographical area as specified in our constitution;
To administer membership records;
To fundraise and promote the interests of the charity;
To manage our employees and volunteers;
To maintain our own accounts and records (including the processing of gift aid
To inform you of news, events, activities and services running at Birmingham Cathedral;
To share your contact details with the Diocesan office so they can keep you informed
about news in the diocese and events, activities and services that will be occurring in
the diocese and in which you may be interested.
- What is the legal basis for processing your personal data?
Explicit consent of the data subject so that we can keep you informed about news, events,
activities and services and keep you informed about diocesan events.
Processing is necessary for carrying out legal obligations in relation to Gift Aid or under
employment, social security or social protection law, or a collective agreement;
Processing is carried out by a not-for-profit body with a political, philosophical, religious or
trade union aim provided: –
the processing relates only to members or former members (or those who have
regular contact with it in connection with those purposes); and there is no disclosure to a third party without consent.
- Sharing your personal data
Your personal data will be treated as strictly confidential and will only be shared with staff and
other members of the cathedral community in order to carry out a service to other cathedral
members or for purposes connected with the cathedral. We will only share your data with
third parties outside of the parish with your consent.
- How long do we keep your personal data1
We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your
Parish Records” which is available from the Church of England website [see footnote for link].
Specifically, we retain electoral roll data while it is still current; gift aid declarations and
associated paperwork for up to 6 years after the calendar year to which they relate;
employment and HR records (in accordance with National Safeguarding Policy Guidance) for
75 years; and parish registers (baptisms, marriages, funerals) permanently.
- Your rights and your personal data
Unless subject to an exemption under the GDPR, you have the following rights with respect to
your personal data: –
The right to request a copy of your personal data which the Chapter of Birmingham
Cathedral holds about you;
The right to request that the Chapter of Birmingham Cathedral corrects any personal
data if it is found to be inaccurate or out of date;
The right to request your personal data is erased where it is no longer necessary for
the Chapter of Birmingham Cathedral to retain such data;
The right to withdraw your consent to the processing at any time
The right to request that the data controller provide the data subject with his/her
personal data and where possible, to transmit that data directly to another data
controller, (known as the right to data portability), (where applicable) [Only applies
where the processing is based on consent or is necessary for the performance of a contract
with the data subject and in either case the data controller processes the data by automated
The right, where there is a dispute in relation to the accuracy or processing of your
personal data, to request a restriction is placed on further processing;
The right to object to the processing of personal data, (where applicable) [Only applies
where processing is based on legitimate interests (or the performance of a task in the public
interest/exercise of official authority); direct marketing and processing for the purposes of
scientific/historical research and statistics]
The right to lodge a complaint with the Information Commissioners Office.
- Further processing
If we wish to use your personal data for a new purpose, not covered by this Data Protection
Notice, then we will provide you with a new notice explaining this new use prior to
commencing the processing and setting out the relevant purposes and processing conditions.
Where and whenever necessary, we will seek your prior consent to the new processing.
- Contact Details
To exercise all relevant rights, queries or complaints please in the first instance contact the
Cathedral Chief Executive, Anna Pitt at email@example.com 0121 2621840
You can contact the Information Commissioners Office on 0303 123 1113 or via email
https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe
House, Water Lane, Wilmslow, Cheshire. SK9 5AF.
1 Details about retention periods can currently be found in the Record Management Guides located on the Church of
England website at: – https://www.churchofengland.org/more/libraries-and-archives/records-management-guides